BMFMS - Accommodation Page

ACCOMMODATION

Please note the procedure for booking and payment of hotel accommodation via the Secretariat has been changed due to changes to VAT legislation.

The Conference Secretariat has reserved an allocation of rooms at two city centre hotels listed below. The Secretariat, acting as an Agent for the hotels, has negotiated rates which include bed and breakfast. These rates were the best available to the Secretariat at the time of placing the group booking. Delegates are free to book accommodation directly through the internet, where it is possible that a lower rate will be advertised. In many of those cases, only a small number of rooms are available at the reduced rate and unfortunately, the Secretariat cannot match these lower rates offered by other agencies on the internet.

Hilton Newcastle Gateshead (4 star deluxe)
Standard Double/Twin Room single occupancy:	£120.00 (per room per night)
Standard Double/Twin Room double occupancy:	£130.00 (per room per night)
The hotel is situated on Gateshead quayside five minutes walk from the Sage Gateshead. All bedrooms have ensuite bathrooms, internet access for which there is a £15 charge for 24 hours, multi-channel TV’s, and tea/coffee making facilities. The hotel also has a restaurant and bar. Car Parking is available at the hotel for a fee of £5.00 per night.

Copthorne Newcastle

Please note that it is no longer possible to book rooms through the Secretariat at the Copthorne hotel.

Jurys Inn Newcastle (3 star)
Standard Double/Twin Room single occupancy:	£77.00 (per room per night)
Standard Double/Twin Room double occupancy:	£85.00 (per room per night)
The hotel is located in Newcastle city centre twenty minutes walk from the Sage Gateshead across the Millenium Bridge. All bedrooms have ensuite bathrooms, TV’s and tea/coffee making facilities. The hotel has a restaurant, bar and there is also Wifi access in the hotel’s lobby at a cost of £5.00 per hour. Car Parking is available at the Times Square NCP car park next to the hotel at a charge of £10 for 24 hours.

ACCOMMODATION BOOKINGS AND PAYMENTS
Full payment is required to reserve accommodation via the Secretariat. Reservations will not be made without payment. Please ensure accommodation is reserved by Monday 26th April 2010 as it may not be possible for the Secretariat to reserve accommodation with the hotels after this date.

An acknowledgment of payment will be sent by the Secretariat to confirm accommodation reservations and we will pass your payment onto the hotel of your choice.

To reserve accommodation via the Secretariat you can either download a hard copy of the Registration and Accommodation Booking Form by clicking here

Alternatively registration and accommodation bookings can be made online by clicking here

CHANGES TO SECRETARIAT BOOKED ACCOMMODATION
Subsequent changes to accommodation requirements should be sent in writing to the Secretariat, Hampton Medical Conferences Ltd. and NOT the hotel. In the event of cancellation delegates should notify the Secretariat in writing and then contact the hotel they have reserved accommodation with directly to ascertain what cancellation charges apply. Name substitutions will be permitted at any time.

BUDGET ACCOMMODATION
‘Newcastlegateshead’ tourist bureau offer a wide range of budget and guest house accommodation which can be booked direct with them via their website www.newcastlegateshead.com or by telephone on 0906 680 6805.

The Secretariat will not be responsible for any bookings that are made through external organisations or directly with any hotel.